Traveler Information and Service Agreement 

Prior to setting up your reservation and making your deposit, we ask that you submit and accept the information below.  If you have any questions regarding the form or the service agreement, please contact your agent or our owner, Caryn Coomer at 614.266.0917 or Caryn@CalycoTravel.com.

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Name
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Address
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Phone
Travel Insurance Election *
I understand that there are risks involved with my travel activities and/or excursions. I have been made aware of the cancellation and change policies pertaining to my package and was informed about my options for travel insurance.
Your Agreement with Calyco Travel – Terms and Conditions By booking your flight, hotel, car rental, tour, cruise or other trip, products, or services with Calyco Travel, you agree to the following terms and conditions. These terms and conditions shall apply to the person directly booking reservations with Calyco Travel and all other persons on whose behalf the booking is made (hereinafter “Client”). By booking reservations with Calyco Travel, the person making the booking acknowledges and represents that all travelers have reviewed and agree to the following terms and conditions. Booking Accuracy/Legal Names Client is responsible for immediately reviewing all aspects of their booking to verify (but not limited to): passenger names as they appear on identification, passenger birthdates, pricing, airline itinerary, arrival/departure airports, accommodations and organized activities on your itinerary. Please notify Calyco Travel immediately if there are corrections required on your itinerary. Client(s) voluntarily assumes full & sole responsibility for any and all risks and/or costs involved with failure to report such errors and/or omissions. Travel Insurance To protect your investment, travel insurance is highly recommended. Cancel for any reason insurance can be purchased at the time of deposit. In addition, medical insurance that includes pre-existing condition coverage can be purchased up until final payment. It is the client’s responsibility to review coverage information and although Calyco Travel can assist in claim submission, we are not liable for the outcome of insurance decisions. Changes, Cancellations and Additional Fees During the quoting process, after booking and during your travel, we will look out for your best interests and advocate on your behalf. Once booked you are entering into a separate contract with vendors. Your itinerary falls under the guidance and change/cancellation policies or the vendors that will be providing the services. All airline and cruise itineraries are subject to schedule changes, baggage fees and fuel surcharges without notice. Passport, Visa and Immigration Requirements It is the client’s responsibility to fulfil the passport, visa and any other immigration requirements applicable to your itinerary. You should confirm these with the relevant embassies and/or consulates. Calyco Travel is not responsible for denied travel or entry as a result of any failure to strictly comply with all passport, visa and immigration or other travel requirements. Travel Advice and Vaccinations Clients should refer to the travel advice posted on the US Department of State at travel.state.gov for all the countries you intend to visit. Vaccinations may be required for some or all the destinations you are intending to visit. It is your responsibility to ensure that you have arranged all necessary vaccinations and documentation for immunizations for your itinerary. Calyco Travel recommends that clients remain informed about current news and events and review travel prohibitions, warnings, announcements, and advisories issued by the United States Government prior to booking travel to international destinations. By offering travel to particular destinations, Calyco Travel does not represent or warrant that travel to such places is without risk, and Calyco Travel shall not be liable for any harm, loss, or damage that may result. Force Majeure Calyco Travel shall not be deemed in breach of these terms and conditions or otherwise liable by reason of delay in performance, or by non-performance, of any obligations due to circumstances beyond the reasonable control of Calyco Travel, including, but not limited to, acts of God, explosion, flood, wind, fire, war, terrorism, sabotage, riots, rebellion, upheaval, strikes, disease, quarantine, government intervention, weather conditions, defects in machinery, wildlife, or other untoward occurrences. The purchase of travel insurance is highly recommended on all trips. Limitation of Liability Calyco Travel offers retail travel services to clients, which are provided by separate and independent vendors of vacation, travel, transportation, and/or other services. We have strong relationships with our vendors. Calyco Travel acts solely as a booking agent for these disclosed principal vendors and is not the source or supplier of such travel services. Each of these vendor companies is not subject to the control of Calyco Travel. Client understands that the vendors whose names appear in your travel documentation and/or itineraries are responsible for providing the travel products and services purchased, consents to the use of those vendors, and understands and agrees to each vendor’s own terms and conditions. All bookings are accepted by Calyco Travel as the agent for the travel vendors on your itinerary. Because Calyco Travel acts as an agent for disclosed principal vendors, and does not have the right to control their operations, you agree that Calyco Travel is not liable for any claimed refund, personal injury, or property damage which may arise out of these services. Calyco Travel disclaims any and all liability whether based in contract, tort, strict liability, or otherwise, including without limitation liability for any failure to deliver or partial or inadequate delivery of services and any other direct, punitive, special, consequential, incidental, or indirect damages in connection with the goods or services provided by any principal vendor which may be incurred through the fault, negligence, willful acts, or omissions of any vendor or their respective employees or representatives. Calyco Travel assumes no responsibility for and shall not be liable for any defect in or failure of any vehicle, craft, equipment, or instrumentality owned, operated, or otherwise used or provided by the vendors, payment disputes with the vendor, or any vendor price drop after your travel arrangements have been confirmed, paid in full, or ticketed, unless otherwise outlined in the vendor agreement. You hereby release Calyco Travel from all claims arising out of any problem covered in this paragraph. General The laws of the State of Ohio govern these terms and conditions and this agreement. The courts of Delaware County, Ohio shall have exclusive jurisdiction and venue in any and all disputes arising out of or relating to travel bookings with Calyco Travel. If any provisions of this agreement are held or determined to be invalid or unenforceable under present or future laws, such provisions shall be revised to implement, as closely as possible, the intention of the parties. If such revision is not possible, such provisions shall be fully severable and shall not invalidate the remainder of this agreement, which shall remain in full force and effect. These terms and conditions constitute your entire agreement with Calyco Travel and supersedes all prior or contemporaneous communications or proposals.
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